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Select additional actions under Step 2: Setup rule options.Enter a name under Step 1: Specify a name for this rule.Choose values for underlined text under Step 2: Edit the rule description.
Choose exceptions to the rule under Step 1: Select exception(s).Enter in specifics for the underlined values under Step 2: Edit the rule description.Click on presented underlined values from your selected conditions.Choose the message conditions you prefer under Step 1: Select conditions.Proceed to Step 2: Edit a rule description.Choose a template from either the Stay Organized or Stay Up to Date list of rule templates.Click New Rule on the E-mail Rules tab in the Rules and Alerts dialog box.Click the File tab in the navigation ribbon.
Message rules in outlook not working how to#
If you receive a lot of invoices from various vendors you could automate the sorting process by creating a rule to automatically send them to their designated folders.Ĭreating a rule How to create an Outlook rule using existing templates Rules are actions that are taken if a message meets predetermined criteria. To see all of your Sweep rules and delete them if you want, click on Settings > View All Outlook Settings.Rules are a way to automate actions in Outlook that you would normally have to do manually. They don’t have to be deleted as you can send them to any folder you want, so voucher deals might get deleted, but emails from the local Astronomical Society about things happening in the skies this week may get archived. If you don’t, let Sweep deal with them for you. If you get a chance to read them, then great, you can deal with them yourself. Do you get emails about local events in the upcoming week? This option is perfect for clearing those out. If that doesn’t sit right with you, this option is still useful for dealing with emails that contain information that is time-limited. Therefore, why not move them out of your Inbox automatically? There are plenty of emails that, if you don’t deal with them within a week or so, won’t get dealt with at all.
The final option-“Always move messages older than 10 days from the folder”-is great for anyone who gets swamped with email that collects in their Inbox like silt in a river bed. But it is perfect for reminder emails from things like a timesheet system or regular alert messages. That tool runs manually when you tell it to, and it’s a great tool that we recommend using, but the Sweep version will run automatically.įor messages from people, this option might not be applicable because people can email you about different things. The third option-“Always keep the latest message and move the rest from the folder”-is a dynamic version of the Conversation Clean Up tool in the Outlook client.
Message rules in outlook not working archive#
Then, when you’ve dealt with an email in your inbox, move to the Archive and let the Sweep rule send it from there to the correct folder. Set up a Sweep rule in your Archive folder to move every email from a particular sender to the correct folder.
Every time you’ve dealt with an email, you have had to manually move it to the right folder. Let’s say you’re the kind of person who has a file system for their email. This option will work in any folder, so you could use it to automate your filing system. The second option-“Move all message from the folder and any future messages”-will also move all emails from the selected sender, but it will also move all future messages from that sender as well.Īs with the first option, the second option has more power to it than might meet the eye. That would be much quicker than manually finding the emails. If you’ve decided to start categorizing your emails, for example, you could use Sweep to quickly move all emails from a particular sender in your Archive folder to a processing folder and apply a category to them all at once. This means that Sweep is not just for clearing out your Inbox. You can change “Move To” from Deleted Items to any folder you like, including the Inbox.
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